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Webex Meetings Calendar - Separate meetings created with "Scheduling permissions" from delegate's personal view and sync delegated meetings between all delegates

There are two issues with Webex Meeting's current 'schedule on behalf' of system.

  1. If a user with "scheduling permission" for another user schedules a meeting on behalf of another user, but doesn't invite themselves to the meeting, the meeting still shows up on their personal Webex calendar.

    This creates a lot of noise for EAs that are scheduling meetings on many users behalf. If for example, an EA schedules 5 separate meetings for 5 different users, all 5 of those meetings will show up in their personal calendar and if they're using the Webex calendar as the data source on the desktop app, they're prompted to join these meetings.

    It would be helpful if there were separate pages/view for your meetings and the meetings you've scheduled for someone else.

  2. Currently, if multiple users have scheduling permission for a single principal user, only the user that schedules the meeting on behalf can view/edit the delegated meeting.

    E.g. if Jim and Jane both have
    "scheduling permission" for Bob, and Jim scheduled a meeting for Bob. Only Jim can view or edit that meeting on Bob's behalf. Jane should have full visibility into the scheduled meeting in case Jim is out of the office and needs to make a change.

Coming to Webex as a BlueJeans customer, delegates only see their own meetings when logging in and they have a separate drop down menu to switch to each principal user they support where they can see all of the principal user's meetings. If a user has more than one delegate, all delegates can and view and modify meetings created by any other delegate.

  • Sean Scott
  • Jan 8 2021
  • Future consideration